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What is Quickbooks Timesheets and Time Data Report

Quickbooks is a software which is used by the company to maintain its company data. Quickbook provides QuickBooks Timesheets and Time Data Report services using this you can create timesheets and maintain data reports.

With the help of QuickBooks Timesheets and Time Data Report In Quickbooks, you can enter the details of employee’s time, date and hours that help to create employee paychecks, you can also calculate the paycheck gross salary by checking their hours time.

QuickBooks Timesheets

In this Timesheets you can track the details of employees that spend on a particular job or task. It is a common basic need of any organization to generate timesheets.

Benefits and features of QuickBooks Timesheets and Time Data report

Timesheets in Quickbooks 

Timesheets in Quickbooks are used for tracking the time spent on each worker on their specific job. It is very useful for the organization when you are hiring someone on an hourly basis. 

Timesheets also help the companies in evaluating the amount of time that will require the completion of a particular job.

With the help of timesheets, you can create data reports of your clients.

Steps for creating the Quickbooks Timesheets:-

Below you can check the various steps for creating the Quickbooks Timesheets and data reports.

  • Click on the employee and then enter the time.
  • Timesheets provide the two options you can choose from anyone.
  •  Now you can enter your weekly timesheets in order to get the working hours tracked.
  • And another option is you can also enter a single activity.

Create a report which shows timesheets data for one or more employees 

  • Customer name associated with the timesheet depending on the total number of working hours.
  • Create separate reports by using the employee names and IDs.
  •  Enter the details of the total number of hours worked. 

Steps for creating the Data report:

  • Go to the menu bar of Quickbooks and click on reports after that on the job.
  • Select the tab for customizing the reports. 
  • Go to the window display and get the more columns added into the report.
  • Click on the Filter Tab.
  • Now select the items and names you are looking forward to adding to the report. 

Working of a single activity in QuickBooks Timesheets and Time data report

Above we have discussed how to Create Quickbooks Timesheets and Time Data Report, Now the steps to enter a single activity.

  1. Select the date of the time worked on the date calendar.
  2. You will not be able to start and stop the function of the Single Activity If you enter a date before today’s date.
  3. Now enter the manually amount of time for the activity in the duration field.
  4. You can select the employee from the name drop-down list. 
  5. Select the custom job for the customer, If the hours worked are countable.
  6. You can also add a WC code (Worker Compensation) and a class, depending on your preferences.
  7. Click on the start button to start the Tracking time for this work.
  8. Note down the time when the employee started work for this job.
  9. When the job is finished log out the system.
  10.  Click on save and close.

Benefits of Quickbooks Timesheets

Reduce time waste by measuring productivity

The Executive take better leadership decision that can reduce time waste and help to encourage employee to work productivity.

We can also see what everyone is working on and how long they spend time working.   

Showing charity at work can inspire your employees to commit to their job more readily.

These things boost your business to chance success.

Project costs

The best feature of Quickbook timesheets that you are able to keep track of whether you are making or losing money on a project is one of the most important benefits of using timesheets.

Stop Duplicate Time Entry

With our Quickbook Timesheets, you never enter the same data twice times. So timesheets work faster and reduce errors easily.

If you are currently tracking time with timesheets, or any other software product, you are suffering from errors and delays due to double entry and arranging errors.

To Print weekly timesheets

  1. From the file menu, click on print forms.
  2. Choose the timesheets.
  3. Now choose the employee name and next select the name.
  4. If the working hours are payable then select the customer, services and job items after that click on the payable option.
  5. After that, select the payroll item for the amount of time you have worked upon.
  6. To view additional timesheets, change the date by entering different dates in the dated column.
  7. If you want to print the items then you need to select the timesheets.
  8. Select to print full activity notes.
  9. Click OK when you want to print a Quickbook timesheet for each person. 

Keynotes of Quickbooks Timesheets

  • Employees are compared with Timesheets and Quickbooks by using their employee number, so we don’t need exact spelling of name is no longer required, but other list items have exact spelling names and capitalization of the name will not work. This includes customer satisfaction and jobs, service items, classes, and payroll items in Quickbooks.  
  • Once the process is complete, the payroll data is shared in QuickBooks on the weekly timesheets and when you run payroll Quickbook will notify you to have unpaid time on your timesheets.
  • The account code from timesheets can be recognized to translate into any of these values:
  • Service item
  • Customer
  • Class
  • Payroll item

Hardware And Software Requirements for QuickBooks Timesheets and Time Data Report

Quickbooks timesheets is compatible with Windows, with version including Window 7, SP1, 8.1, or 10, and window server 2008 R2 SP1 or SP2, 2012 R2 and 2016.

Some other hardware requirements for QuickBooks Timesheets and Time Data report

  • 2.4GHz processor(minimum).
  • At least 4GB ram is required.
  • 4x DVD-ROM drive required for CD installs.
  • 1280 x 1024 screen resolution 

Pros and Cons of Quickbooks Timesheets and Time data report

Pros of Quickbook Timesheets

  1. It is very easy to use and when we need data of any employee we get it right away.
  2. From a web browser, the site works great, and easily create report in timesheet.
  3. The fact that we can run any reports and we can set cost and bills for any person.

Cons of Quickbook Timesheets

  1. Sometimes it is very difficult loading a new person on to the program.
  2. There is no app and it does not combine directly with the payroll services.
  3. Expensive yearly cost.
  4. This software is not good for small business.
  5. Learning is very difficult.
  6. It runs only on PC.


In the above Quickbook timesheets, we discussed how to make Quickbooks timesheets and time data report. Using these timesheets and time data report you can store the employee’s details and also manage the employee’s paychecks. If you want to support just dial our toll-free QuickBooks online Support Number to get connected to our expert for instant QuickBooks support.

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